Executive Assistant to Lead Pastor

Job Description: 

Part Time: 25-30 hours weekly

Work Schedule:

  • Tuesday – Thursday 9am-4pm at Central Offices
  • Sundays 7am – 1pm unless (Special Events i.e. fastFORWARD and Team Meetings not included)
  • All Staff Special Events required to attend (unless a special arrangement has been made for the event)

SUMMARY OF POSITION: 

The Assistant to the Office of the Lead Pastor is responsible for assisting the lead pastor in the performance of his responsibilities. He/she needs to maintain complete confidentiality, assist as needed in crisis situations, and serve as a helpful and caring assistant to interface with the congregation and the lead pastor. This is currently a part-time position and reports to the Lead Pastor.

SPECIFIC RESPONSIBILITIES:

  • Receives and directs telephone calls and emails to the lead pastor’s office
  • Answers telephone calls directed to the lead pastor’s office and screens calls as appropriate
  • Serves as gatekeeper to the lead pastor, while ensuring people are helped/served in a friendly and Christ centered manner
  • Reviews and prioritizes telephone messages for the lead pastor
  • Makes telephone calls for the lead pastor, as directed
  • Maintains lead pastor’s appointment calendar
  • Makes appointments for the lead pastor, while redirecting those appointments that can be appropriately handled by another pastoral staff member
  • Enters meetings, conferences, and church-wide activities onto the calendar at the lead pastor’s request
  • Provides the lead pastor with updated daily, weekly, monthly and yearly calendars
  • Handles all travel plans and preparation for speaking engagements
  • Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner
  • Aids in preparation for meetings through the production of documents, handouts, reports, meals, reminders, etc., as requested by the lead pastor
  • Assists with meeting preparation
  • Maintains the lead pastor’s files
  • Maintains various types of files and databases for the lead pastor
  • Assists with finances and works with Church Admin for specific reports for lead pastor
  • Performs administrative duties for the lead pastor
  • Reviews and/or drafts the lead pastor’s correspondence and answers mail and/or composes letters, as directed
  • Types ministry-related correspondence, reports, minutes, etc.
  • Arranges and reserves all ministry-related travel
  • Misc.
  • Takes initiative for new and special projects, as requested by the lead pastor
  • Represents the lead pastor in dealing with members of the congregation, other churches, and the community at large, as required
  • Runs errands for the lead pastor if necessary
  • Participates with the other staff in Sunday activities including but not limited to Set Up/Tear Down, fastFORWARD, and rebirth.
  • Participates in Reach Events in the community with the other staff members.

MINIMUM REQUIREMENTS:

  • Education/Experience
  • Must possess a working knowledge of standard office equipment, including copiers, phone, calculators and fax machines
  • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Word, PowerPoint, Outlook, Excel, database systems and use of the Internet
  • Must possess efficient, caring and discerning telephone skills
  • Must have a heart for the ministry of Reverb Church and the people of this church family
  • Must possess the desire to aid the lead pastor in fulfilling his responsibilities and lighten his load whenever possible
  • Must demonstrate an ongoing relationship with Jesus Christ through regular prayer, Bible study and worship attendance
  • Must be or willing to become a member of Reverb Church

IMPORTANT SKILLS / PERSONAL TRAITS NEEDED:

  • Maintains confidentiality in all situations
  • The gift of hospitality
  • Possesses a helpful, cheerful, diplomatic and caring servant attitude to all
  • Strong organizational skills
  • Is able to prioritize and multi-task, using good time management skills in a fast-paced environment
  • Proficient in Microsoft Office Applications

APPLY - Executive Assistant to Lead Pastor

Please fill out this form below if you are interested in applying for this position.