Executive Assistant to Lead Pastor

Job Description: 

Part Time: 25-30 hours weekly

Work Schedule:

  • Tuesday – Thursday 9am-4pm at Central Offices
  • Sundays 7am – 1pm unless (Special Events i.e. fastFORWARD and Team Meetings not included)
  • All Staff Special Events required to attend (unless a special arrangement has been made for the event)


The Assistant to the Office of the Lead Pastor is responsible for assisting the lead pastor in the performance of his responsibilities. He/she needs to maintain complete confidentiality, assist as needed in crisis situations, and serve as a helpful and caring assistant to interface with the congregation and the lead pastor. This is currently a part-time position and reports to the Lead Pastor.


  • Receives and directs telephone calls and emails to the lead pastor’s office
  • Answers telephone calls directed to the lead pastor’s office and screens calls as appropriate
  • Serves as gatekeeper to the lead pastor, while ensuring people are helped/served in a friendly and Christ centered manner
  • Reviews and prioritizes telephone messages for the lead pastor
  • Makes telephone calls for the lead pastor, as directed
  • Maintains lead pastor’s appointment calendar
  • Makes appointments for the lead pastor, while redirecting those appointments that can be appropriately handled by another pastoral staff member
  • Enters meetings, conferences, and church-wide activities onto the calendar at the lead pastor’s request
  • Provides the lead pastor with updated daily, weekly, monthly and yearly calendars
  • Handles all travel plans and preparation for speaking engagements
  • Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner
  • Aids in preparation for meetings through the production of documents, handouts, reports, meals, reminders, etc., as requested by the lead pastor
  • Assists with meeting preparation
  • Maintains the lead pastor’s files
  • Maintains various types of files and databases for the lead pastor
  • Assists with finances and works with Church Admin for specific reports for lead pastor
  • Performs administrative duties for the lead pastor
  • Reviews and/or drafts the lead pastor’s correspondence and answers mail and/or composes letters, as directed
  • Types ministry-related correspondence, reports, minutes, etc.
  • Arranges and reserves all ministry-related travel
  • Misc.
  • Takes initiative for new and special projects, as requested by the lead pastor
  • Represents the lead pastor in dealing with members of the congregation, other churches, and the community at large, as required
  • Runs errands for the lead pastor if necessary
  • Participates with the other staff in Sunday activities including but not limited to Set Up/Tear Down, fastFORWARD, and rebirth.
  • Participates in Reach Events in the community with the other staff members.


  • Education/Experience
  • Must possess a working knowledge of standard office equipment, including copiers, phone, calculators and fax machines
  • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Word, PowerPoint, Outlook, Excel, database systems and use of the Internet
  • Must possess efficient, caring and discerning telephone skills
  • Must have a heart for the ministry of Reverb Church and the people of this church family
  • Must possess the desire to aid the lead pastor in fulfilling his responsibilities and lighten his load whenever possible
  • Must demonstrate an ongoing relationship with Jesus Christ through regular prayer, Bible study and worship attendance
  • Must be or willing to become a member of Reverb Church


  • Maintains confidentiality in all situations
  • The gift of hospitality
  • Possesses a helpful, cheerful, diplomatic and caring servant attitude to all
  • Strong organizational skills
  • Is able to prioritize and multi-task, using good time management skills in a fast-paced environment
  • Proficient in Microsoft Office Applications

APPLY - Executive Assistant to Lead Pastor

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